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Privacy Policy

This privacy policy explains how The Northants Hair & Scalp Clinic (“The NHSC”) collects and uses your personal information. Discretion is an important part of our business and we encourage you to familiarise yourself with the privacy commitments we make to our patients.


How to contact us

Email us at:

Write to us at:
The Northants Hair & Scalp Clinic
29-31 Main Road

What information do we collect about you?

When visiting our website, we do not automatically collect any information about you. We provide several means of contact including telephone, email and postal address through which enquiries and appointments can be made.

Prior to your initial appointment, you will be sent a questionnaire covering your contact information, history of medical conditions, medicines and treatments currently being received, alongside any allergies you may suffer from. You will be asked to give consent for these details to be entered into your case history, alongside information and observations regarding your hair and scalp type (including your racial background where pertinent to treatment), family history of hair loss or relevant medical conditions, and any hair or scalp conditions you may be suffering from. This consent forms our legal basis for handling your data under the conditions and obligations of GDPR.

With your additional consent, we offer to store a photographic history of your hair and scalp in your case history, in order to monitor and review the progress of conditions and the effects of treatments provided.

How will we use the information we collect about you?

The information you provide during an enquiry will be kept in an appointment record if you should request that we provide our services to you as a patient, otherwise enquiry messages and the information they contain will be deleted within 6 months.

On first appointment, your case history file will be created. Your case history file is retained by the NHSC, kept in a physical record in a securely locked location for the duration of your treatment and for up to seven years afterwards for the purposes of providing any follow-up treatments and for maintaining our tax records. In addition, information and photographs from your case history file may be stored electronically in secure encrypted storage or transferred onto our password protected computer systems for the purposes of providing you with letters of diagnosis or referral to your GP or dermatologist. These letters are always sent directly to the patient who may then personally consent to their use by a GP or other third party.

Sharing your information

Your personal data and case history information is used strictly within the NHSC for the provision of treatment and never shared or disclosed to a third party without your express consent, or in the unlikely event you are unable to provide consent toward protecting your vital interests.

Our booking system is provided by Timely, a third party service that is secure and fully GDPR compliant. When making a booking with The NHSC through our website, you will be connected to the Timely booking system and given the opportunity to select a service and appointment time and then to provide your general contact information, or alternatively to create an account with Timely in order to store this information for future bookings. No other information or details from your case history file is shared with or stored on the Timely system by the NHSC.

You can view the Timely Privacy Policy here.


We do not engage in marketing using the information you supply to us.

Access to your information and correction

You have the right to request a copy of the information we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at the address at the top of this page.

You also have the right to request that we correct or delete information held about you. If you would like to request that we alter our records, please email or write to us at the address at the top of this page.


Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. We use YouTube to embed video content in our website, clicking to play this will set a Google YouTube cookie.

We do not employ cookies to track visitor use or to compile statistical reports on website activity.

For further information visit

You can set your browser not to accept cookies and the above website tell you how to remove cookies from your browser. However in a few cases some of our website features may not function as a result.

Other websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.


By consenting to this privacy policy you are giving The NHSC permission to process your personal information specifically for the purposes identified here. Confirmation of your consent will be requested on your first appointment. You may withdraw consent at any time by contacting or writing to us at the address at the top of this page.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 30/03/2021.